Don's Data Darlings: Who Made the Cut?
(9/11/26) Congratulations to the winners of the first annual Don’s Data Darlings award! These PDs passed every DQC with flying colors in the 2025-26 program year and were given the sure-to-be coveted DDD Pin at the 2026 Extended Learning Project Director Institute in Chattanooga. Let’s give them all another round of applause!
21st CCLC Grantee Winners: Backfield in Motion, Bethlehem Center, Boys & Girls Clubs of Middle TN, Boys and Girls Clubs of Monroe, Bradley County, Cannon County, Carter County, Clay County, Clinch Powell Educational Cooperative, DeKalb County, Dyer County, Elizabethton City Schools, Fayetteville, Fentress County, Gibson County, Hamilton County, Hollow Rock – Bruceton, Johnson County, Loudon County, Manchester City Schools, Marshall County, Memphis-Shelby County, Metro Nashville Public Schools, Multinational Memphis, Murfreesboro City Schools, Nations Ministry Center, Oak Ridge, Project for Neighborhood Aftercare, Sumner County, & UT Extension
LEAPs Grantee Winners: Backfield in Motion, Bedford County, Bristol City Schools, Campbell County, Carter County, Claiborne County, Knowledge Quest, Lebanon SSD, Manchester City Schools, Metro Nashville Public Schools, Obion County, Polk County, Putnam County, SHADES of Development, Sumner County, Save the Children – Cocke County, Save the Children Decatur County, Sumner County, & UT Extension
Staying on Track: Local Evaluation
The Initial Local Evaluation Report Annual Summary and Planning Report is open. Please use the link to complete the Microsoft form by October 31st. You will need your Local Evaluation Initial Local Evaluation Feedback Report (emailed in January 2026) and your Related Performance Indicators Report (Interim sent on 9/4; final anticipated by 9/30) for reference. A PDF version of the report is available in the Resource Center for review. Those files can also be accessed in the tabbed section below. You must complete 1 report for each grant cohort you have.
Email the SWORPS Help Desk sworpshelpdesk@utk.edu with any questions.
Initial Local Evaluation Annual Summary and Planning Report – October 2026
This report template is for both 21st Century Community Learning Centers (CCLC) and Lottery for Education Afterschool Programs (LEAPs) Grants. If an agency has both 21st CCLC and LEAPs funding, then complete separate reports for each grant. If an agency has more than one 21st CCLC Grant, separate reports should be completed for each cohort. The deadline to submit the report is October 31, 2026.
To complete this report, you will need your 2025-26 Performance Indicators Report and either a copy of the Initial Local Evaluation Report you submitted last year or the
Initial Local Evaluation Feedback sent to you from UT SWORPS. If you are a new grantee, you may use the state performance goals as your program goals.
Mid-Year Local Evaluation Report – January 2027
This report template is for both 21st Century Community Learning Centers (CCLC) and Lottery for Education Afterschool Programs (LEAPs) Grants. If an agency has both 21st CCLC and LEAPs funding, then complete separate reports for each grant. If an agency has more than one 21st CCLC Grant, separate reports should be completed for each cohort. The deadline to submit the report is Jan. 31, 2027.
To complete this report, you will need to know your total grant allocation and have a copy of ELAP Grantee Report 343: Regular Participants.
Final Local Evaluation Report – June 2027
This report template is for both 21st Century Community Learning Centers (CCLC) and Lottery for Education Afterschool Programs (LEAPs) Grants. An agency with both 21st CCLC and LEAPs funding must complete separate reports for each grant. If an agency has more than one 21st CCLC Grant, separate reports should be completed for each cohort. The deadline to submit the report is June 30, 2027.
To complete this report, you will need to know your total grant allocation and have a copy of ELAP Grantee Report 343: Regular Participants.
Download the Introduction to Local Evaluation Presentation delivered at TDOE’s Extended Learning Meeting on 9/10/26.
Updates & Reminders
Reenrolling Attendees: You may have noticed while you’re reenrolling attendees that there are LOTS of them visible, sometimes even in multiples. Don’t be concerned. It is a weird side effect of the merge our developer is currently working on. It will eventually go back to normal, but in the meantime, use the search box to locate your attendees and make sure to select the one most recently enrolled. If you have any concerns, reach out to us at the Help Desk.
Program Performance Outcomes (PPO): Take note: what was once GPRA is now PPO!
Live ELAP Calendar: You can locate all important dates for the program year on SWORPS’s live ELAP calendar on the Important Dates page of our website. If you are part of a Google school district, you can download our calendar and add it to your own work calendar.
Web Resources: As a reminder, we have recently upgraded our website. We are still working on getting all of your resources loaded, so if you can’t find what you need please reach out to the Help Desk so we can get you taken care of.
September’s Extended Learning Meeting: Thanks for attending Thursday’s Extended Learning Meeting. For those of you who couldn’t make it, don’t worry – we have you covered!
During that session, SWORPS provided an update and review of the Local Evaluation Report requirements and due dates. Examples of each phase of the report as well as the presentation slides are provided in this post and in our online Resource Center. You can locate the due dates on our Important Dates page.
We Need Your Help: Here at SWORPS, our goal is provide the best user experience we can. Both our website and our database are built on your invaluable feedback and suggestions. If you’re interested in learning about how you can volunteer your time to test new improvements, features, and resources for ELAP, please reach out to the Help Desk at sworpshelpdesk@utk.edu.
