Resource Center

Would you like to request a virtual training session? Use the button below to access the training request form.

Training Request

Downloadable Documents

Training Assistance Videos & PDFs

Training resources from Extended Learning and SWORPS office hours will be posted after the virtual session.  PDFs of presentations will be posted the day after the session occurs. Video links will be provided within one week of the scheduled session.  Check the Important Dates page for upcoming training during PY25-26. 

Summer Showcase

Title slide for “TN-ELAP’s Summer Showcase”

Download LEAPS – Delivered July 2025 

Download 21 CCLC – Delivered August 2025

Data Quality Checks

Training presentation title page labeled 'Data Quality Check Training' featuring TN-ELAP branding and partner logos at the bottom

Delivered on 8/14/25. 

To watch the presentation, click on the thumbnail above.

To download a PDF of the training, click HERE.

Grantee/Site(s) Certification

Training presentation title page labeled 'Opening the Program Year: Grantee/Site(s) Certification' featuring TN-ELAP branding and partner logos at the bottom

Delivered on 8/19/25. Updated on 8/27/25.

To watch the presentation, click on the thumbnail above.

To download a PDF of the training, click HERE.

Account Registration & Navigation

Training presentation title page labeled 'Opening the Program Year: ELAP Account Registration and Navigation' featuring TN-ELAP branding and partner logos at the bottom

Delivered on 8/27/25. 

To watch the presentation, click on the thumbnail above.

To download a PDF of the training, click HERE.

Attendee Enrollment & Reenrollment
Training presentation title page labeled ‘Opening the Program Year" Attendee Enrollment & Reenrollment,’ featuring TN-ELAP branding and partner logos at the bottom

Delivered on 8/27/25. 

To watch the presentation, click on the thumbnail above.

To download a PDF of the training, click HERE.

New Local Evaluation & ELAP Updates

Training presentation title page labeled ‘TDOE Extended Learning Program Office Hours,’ featuring SWORPS and UTK logos at the bottom

Delivered on 9/11/25. 

To watch the presentation, click on the thumbnail above.

To download a PDF of the training, click HERE.

Using Reports for CQI
Training presentation title page labeled ‘Using Your Reports for Continuous Quality Improvements and ELAP Updates Review".

Delivered 10/25. 

To watch the presentation, click on the thumbnail above.

To download a PDF of the training, click HERE.

Entering & Editing Participation Data

Training presentation title page labeled ‘Entering and Editing Participation Date,’ featuring TN-ELAP branding and partner logos at the bottom

Self-paced

To watch the presentation, click on the thumbnail above.

To download a PDF of the training, click HERE.

Using Participation Data

Training presentation title page labeled ‘Using Participation Data to Guide Your Program,’ featuring TN-ELAP branding and partner logos at the bottom

Self-paced

To watch the presentation, click on the thumbnail above.

To download a PDF of the training, click HERE.

GPRA Data Overview

New Content Coming Soon

Self-paced

Coming Soon

Population Specifics

New Content Coming Soon

Self-paced

Coming Soon

GPA

New Content Coming Soon

Self-paced

Coming Soon

State Assessments

New Content Coming Soon

Self-paced

Coming Soon

Absence/ISS

New Content Coming Soon

Self-paced

Coming Soon

Early Literacy

New Content Coming Soon

Self-paced

Coming Soon

Survey Best Practices

Training presentation title page labeled "Survey Best Practices" presented by SWORPS.

Delivered on 01/13/26. 

To watch the presentation, click on the thumbnail above.

To download a PDF of the training, click HERE.

Using Survey Data for Program Improvement

Training presentation title page labeled "Using Survey Data for Program Improvement" presented by SWORPS.

Delivered on 01/21/26. 

To watch the presentation, click on the thumbnail above.

To download a PDF of the training, click HERE.

TBA

New Content Coming Soon

Virtual training sessions will be available to view/download AFTER the session. 

TBA

New Content Coming Soon

Virtual training sessions will be available to view/download AFTER the session. 

TBA

New Content Coming Soon

Virtual training sessions will be available to view/download AFTER the session. 

Learning Resources

Locate all guides, templates, and other documents for PY25-26 in the section below. Please note, there may be a delay in updated content due to funding delays.

Site Certification Guide | PY25-26

One-page TN-ELAP how-to explaining the process Project Directors need to follow in order to certify their grantee and sites.

Updated: 8/27/25.

Select the thumbnail above to download.

How-To: Entering Center Schedules | PY25-26

‘Center Schedule How-To Guide’ page explaining how to log in, find a grantee, open Centers, and select the Schedule button, with two screenshot examples.

Select the thumbnail above to download

User Account Activation Requests | PY25-26

One-page TN-ELAP how-to explaining the account registration and activation process to new and returning staff.

Select the thumbnail above to download

New & Returning Staff Account Request Form | PY25-26

Blank activation request spreadsheet with columns for grantee, site(s), first and last name, username, user email, user status (new or returning), and project director.

Select the thumbnail above to download

Important Dates | PY25-26

TN‑ELAP ‘Important Dates PY2025–2026’ table listing data quality check deadlines (Nov 30, Jan 31, Mar 31, May 30, Jun 15, Jul 15) and the required enrollment/participation, assessment, attendance, ISS, GPA, and early literacy screener data, plus a small ‘Survey Dates for ELAP’ table for family, teacher, and student surveys.

Select the thumbnail above to download 

Updated: 03/25/26

Enrollment Checklist | PY25-26

One-page TN-ELAP enrollment checklist showing what data to gather before enrolling participants, plus indicators for FRPL, English Language Learning (ELL), and Special Education (SpEd).

Select the thumbnail above to download

Attendee Enrollment Data Template | PY25-26

Empty participant enrollment data form showing required fields for student demographics, program indicators, and assessment information.

Select the thumbnail above to download

Data Collection Matrix | PY25-26

Matrix for ELAP data collection listing required student information, prior-year and current-year assessment scores, absences, ISS, and GPA across grades PK through 12.

Select the thumbnail above to download

SWORPS Office Hours Schedule | PY25-26

SWORPS Office Hours schedule (PY2025–2026) organized by month, with session dates/times and planned themes and discussion topics

Select the thumbnail above to download 

Active Parental Consent Text | PY25-26

ParentalConsent_PY24-25

Select the thumbnail above to download 

Spanish Parental Consent Text

How-To: Register an Account | PY25-26

One-page TN-ELAP how-to explaining account registration, including a screenshot strip of weblinks and the account registration form.

Select the thumbnail above to download 

Graduation Year Cheat Sheet | PY25-26
TN-ELAP ‘Graduation Year Cheat Sheet’ for PY25–26 showing a table that matches current grade levels (Kindergarten–12th) with graduation years (2038–2026).

Select the thumbnail above to download 

Special thanks to Martha O’Bryan for sharing!

GPA Calculator Tool | PY25-26

Web-Thumb_GPA-Calculator

Select the thumbnail above to download 

ELAP Report APR Window 1 Crosswalk | PY25-26

Select the thumbnail above to download 

ELAP Categories & Activities Crosswalk | PY25-26

ELAP Activity Categories Crosswalk Table listing program categories and corresponding activities (e.g., Academic Enrichment—homework help, mentoring, tutoring; Career Competencies—career readiness, college preparation; Well-rounded Education—youth leadership, arts and music, service learning, entrepreneurship, credit recovery), with a note that snack/meal time is not reported in APR and a footer referencing UT SWORPS

Select the thumbnail above to download 

ELAP State Assessment Verbiage Crosswalk | PY25-26

Thumbnail for a document that includes verbiage differences in the state assessment scores versus the available choices in ELAP.

Select the thumbnail above to download 

How-To: Absence & ISS Data | PY25-26
One-page TN-ELAP how-to explaining where and how to to enter and edit absence and ISS data, including a screenshot strip of data buttons and a note about viewing the previous year's data.

Select the thumbnail above to download 

How-To: GPA Data | PY25-26
One-page TN-ELAP how-to explaining where and how to to enter and edit GPA data, including a screenshot strip of data buttons and a note about viewing the previous year's data.

Select the thumbnail above to download 

How-To: Early Literacy Data | PY25-26
One-page TN-ELAP how-to explaining where and how to to enter and edit early literacy data, including a screenshot strip of data buttons and a note about viewing the previous year's data.

Select the thumbnail above to download 

How-To: State Assessments Data | PY25-26
One-page TN-ELAP how-to explaining where to click to edit state assessment data, including a screenshot strip of data buttons and a note about viewing the previous year.

Select the thumbnail above to download 

How-To: Population Specifics | PY25-26
New Content Coming Soon

Currently under revision for PY25-26

How-To: Participation Data | PY25-26
Correcting Participation Data

Currently under revision for PY25-26

How-To: Deleting Attendees | PY25-26
One-page TN-ELAP/SWORPS guide outlining the process to unenroll attendees enrolled in error, emphasizing that only SWORPS staff can remove attendees.

Select the thumbnail above to download 

How-To: Create Groups | PY25-26
New Content Coming Soon

Currently under revision for PY25-26

15 Activities to Develop and Strengthen the School & Afterschool Partnership | PY25-26
Connecting School and Afterschool_Page_01

Select the thumbnail above to download 

Teacher Survey BOLO | PY25-26
This image is a thumbnail for the Be On the Lookout flyer to notify ELAP users about upcoming teacher surveys. It includes relevant text regarding expectations for teachers completing surveys for ELAP. The link will allow you to download a PDF copy of the file.

Select the thumbnail above to download 

TBA
New Content Coming Soon

Updated content coming soon.

TBA
New Content Coming Soon

Updated content coming soon.

Survey & Evaluation Information

Survey and Evaluation content is currently being updated. If you would like copies of the documents, please reach out to the Help Desk. 
Family Survey Findings | PY24-25
Thumbnail for presentation "Findings from the 2024-2025 Family Survey" presented by SWORPS.
21st Century Community Learning Centers Family Survey Report 2024-25
LEAP Family Survey Report
Student Survey Findings | PY24-25
New Content Coming Soon
Teacher Survey Findings | PY24-25
Thumbnail for presentation "Findings from the 2024-2025 Teacher Survey" presented by SWORPS.
21st Century Community Learning Centers Teacher Survey Report 2024-25
LEAP Teacher Survey Report 2024-25
Performance Indicators | PY24-25
21st Century Community Learning Centers Performance Indicators 2024-25
LEAP Performance Indicators Report 2024-25
Family Survey Findings | PY23-24
21st Century Community Learning Centers Family Survey Report 2023-24
LEAP Family Survey Report
Student Survey Findings | PY23-24
Teacher Survey Findings | PY23-24
21st Century Community Learning Centers Teacher Survey Report 2023-24
LEAP Teacher Survey Report 2023-24
Performance Indicators | PY23-24
Coming Soon
21st Century Community Learning Centers Performance Indicators 2023-24
LEAP Performance Indicators Report 2023-24